Accounts Payable & Payroll
Accounts Payable is responsible for making sure vendor invoices are accurate and paid in a timely manner.
The Finance Department also manages Town of Clayton employee payroll.
When are invoices paid?
The Town issues checks weekly, with payments mailed by Friday. To determine the status of an invoice, it's recommended that vendors email Accounts Payable. Generally, invoices must be approved by the individual department before being processed for payment. If applicable, the purchase order number must be shown on the face of the invoice. For faster processing, the Town encourages vendors to sign up for Direct Payment.
Vendor Database and E-Verify
Maintaining an accurate vendor database is an essential and important function of Accounts Payable to ensure proper payments. Potential vendors doing business with the Town of Clayton must complete a new vendor application - please reach out to the Finance Department at 919-553-5002. The E-Verify Employer Compliance Statement, which is part of this application, must be filled out only if the contract is subject to G.S. 143-129 (construction or repair contracts of $500,000 or more and purchasing contracts of $90,000 or more).
The Town of Clayton pays employees biweekly. Employees are paid through direct deposit. The Town uses an Employee Portal to submit time, view and print pay stubs and view other information, such as benefits, deductions, address on file, etc.